Name Correction Affidavit Format (Same Person, Name Change, Spelling) (2026)

Format · Affidavits · Name Correction

Updated for 2026 · Claw Editorial

A single spelling difference between your school certificate, your Aadhaar, and your bank account can stall a passport, a job, or a property transfer. The usual fix is a name correction affidavit, often called a one-and-the-same-person affidavit. This guide explains when you need it, gives a ready-to-use template, and sets out how to fill it, notarise it, submit it, and avoid the mistakes that get it bounced. Last verified October 2026.

01When you need this affidavit

You need a name correction affidavit when the same person appears under slightly different names across documents, and an authority wants a sworn link between them. Common triggers are:

• a spelling difference between your certificate, PAN, and Aadhaar;
• a name with and without a surname, or with initials expanded differently;
• a maiden name on old records and a married name on new ones;
• a father’s or mother’s name spelt differently across records.

The affidavit does not change your legal name. It declares that the differing entries refer to one and the same person, so the authority can accept them as linked.

02Correction versus full name change

There are two different needs, and they are often confused:

For a full legal name change, an affidavit alone is not enough. You also publish a notice in a newspaper and get the change notified in the Official Gazette.

03The template

Adapt this template. Replace the text in square brackets.

BEFORE THE NOTARY PUBLIC AT [CITY]

AFFIDAVIT (ONE AND THE SAME PERSON)

I, [Correct Full Name], [son/daughter/wife] of
[Parent/Spouse Name], aged about [Age] years,
resident of [Full Address], holding Aadhaar No. [____]
and PAN [____], do hereby solemnly affirm and declare:

1. That my true and correct name is [Correct Full Name].

2. That in my [document, e.g. school certificate] my name
   is recorded as “[Name as in that document]”, and in my
   [other document, e.g. bank records] it is recorded as
   “[Name as in that document]”.

3. That both the above names refer to one and the same
   person, that is, myself.

4. That this affidavit is made to declare that the said
   names belong to the same person for [state purpose,
   e.g. updating my bank records].

5. That the facts stated above are true to my personal
   knowledge.

DEPONENT
[Signature]

VERIFICATION
Verified at [City] on [Date] that the contents are true
and correct to my knowledge, and nothing has been
concealed.

DEPONENT
[Signature]

04How to fill it, step by step

1. State your correct name first, exactly as you want it accepted.
2. List each document and the exact name printed on it, within quotation marks, so there is no doubt what you are reconciling.
3. Declare they are one person, that is, yourself.
4. State the purpose, for example updating a bank account or applying for a passport.
5. Print on the correct stamp paper for your state, then swear it before a notary.
6. Attach copies of the documents you refer to.

05Where to submit it

You submit the notarised affidavit to the office that holds the record you want corrected or linked:

• Bank: with the bank’s KYC or name-update form.
• PAN: with the correction application to the income-tax PAN service provider.
• Passport: with the passport application, following the passport office format.
• School or board: with the correction application to the institution or board.
• Property or registration: with the relevant registration or municipal office.

Each office may have its own wording and may ask for supporting proof, so check its format before you draft.

06Common mistakes

• Not quoting the exact names as printed on each document.
• Confusing a link affidavit with a full name change, and skipping the gazette step when a true name change is needed.
• Wrong stamp paper for the state.
• No supporting copies of the documents named.
• Mismatched parentage or address across the affidavit and the IDs.
• Missing or unsigned verification clause.

07Where Claw fits

Claw is an all-in-one legaltech platform for Indian advocates, law firms, and corporate legal teams, combining AI-based case search, an AI legal assistant (Legal GPT), case management, and compliance automation across all Indian courts and tribunals.

A name correction is usually administrative, but it can turn into a dispute, for example when an authority refuses to accept the affidavit, or a name mismatch affects a property or inheritance claim. If it reaches a court, Claw tracks cases, orders and hearings across 9,102 courts, benches and forums, and searches 30 crore+ judgments with results in under 5 seconds. So you can follow a matter by party or advocate name, and research how courts have treated name and identity disputes.

Claw does not use customer case documents to train AI models. Create a FREE Claw account to track the case by party or advocate name. For the full picture on affidavits, see the affidavit formats guide, or research the law through case search across Indian courts.

08Sources and further reading

• India Code (affidavit and oaths law): indiacode.nic.in
• Department of Publication, e-Gazette (for a formal name change notification): egazette.gov.in
• Claw: clawlaw.in

This guide is general information, not legal advice. Stamp duty, format, and the gazette process vary by state and authority, so check the current requirement before you rely on an affidavit.

09Frequently asked questions